Employees might want to look at their personnel files to see how their boss views their work or to check for mistakes. In Texas, whether or not you can see your file depends on the company’s rules. There is no state law that makes private employers share these files.
Private companies set their own rules
Private employers in Texas don’t have to let employees see their personnel files. However, some companies allow this as part of their policies. Check your employee handbook or ask human resources to find out your options.
Public employees have more access
Texas law provides more transparency for government workers. The Texas Public Information Act allows public employees to request their personnel records. However, some private details, like Social Security numbers or medical information, may be hidden to protect privacy.
What’s in a personnel file?
Personnel files often include job applications, performance reviews, disciplinary notes, and training certificates. Reviewing these can help employees spot errors or understand decisions that affect their jobs.
How to ask for your file
To view your file, follow the steps your employer outlines. These may include sending a written request or talking to human resources. Public employees can also submit a formal request under the Texas Public Information Act if necessary.
Why this matters
While private employers have the final say, being open about personnel files can build trust. Government workers have clear rules to help them access their records. Knowing your rights and your company’s policies can help you fix mistakes or address concerns in your records.
